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Who Owns Your Records: signing records and cloud breaches

Your documents and signing records, under your control

Where your signing records live, what happens when a cloud vendor is breached, and how your firm can keep them on its own server in Canada.

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Who owns your records

Their cloud, their rules. Their breach, your problem.

Cloud signing tools like DocuSign and Adobe Sign keep your documents and signing records on the vendor’s servers, under the vendor’s terms. Those records show who signed, their IP address, their device and the times. Breaches at large cloud providers do happen. When one does, you rely on the vendor’s security, and on their timeline to tell you. You cannot inspect what was taken, so you may not know which client documents or signing records leaked. Your duty to clients, and any privacy breach reporting, still falls on the firm.

Who keeps your signing records Left: documents and signing records sit on vendor servers. A breach there leaks records to an unknown place, and the firm cannot see what leaked. Right: records stay on a server the firm owns or controls in Canada. Their cloud, their rules When their servers are breached Breach Your firm Vendor servers ? Breach at the vendor: you can’t see what leaked Documents Who signed IP address Device Times Their security, their timeline to tell you Your duty to clients still applies Your server, your rules Self hosted tools we can set up In Canada SERVER YOUR FIRM OWNS OR CONTROLS Electronic signing File sharing Records stay inside the firm’s server in Canada Documents Who signed IP address Device Times You decide who sees it, and you can check it Each app runs in a sealed package (Docker)

What we can set up

  • Electronic signing that runs on a server your firm owns or controls in Canada
  • File sharing with clients from that same server
  • Signing records (who signed, IP address, device, times) kept with the firm
  • A consult first, to see if it fits how your firm works

What is Docker?

Docker is a tidy, sealed package that runs the app on your own server. We use it to set up each tool cleanly on the server your firm owns or controls.

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